Q. How do I become a member of CHAPS(UK)?

A. Complete the membership application form that can be downloaded from the website, taking out the package that best suits your needs. Prices are as per form or can be found on the "Prices At A Glance" page

Q. How do I register my horse with CHAPS(UK)?

A. CHAPS(UK) can register all coloured horses and ponies irrespective of known pedigree or not - just complete the Horse Registration Application Form that can be downloaded from the website. Use the Non-Members form if you are not a member of this society, or the Members form if you are a member. If you are applying for membership at the same time as registering your horse, use the Members form and send them both together.  It is a DEFRA requirement that as from 1st July 2009 all applications for passports, whether for foals or older horses that do not hold a passport, must be microchipped.  Please ensure that the microchip number and bar code are shown on the silhouette.  Any applications received on or after 1st July 2009 without a microchip will be returned to the applicant.  In the case of a microchipped horse, the silhouette and description may be filled in by the owner.  However, please be aware that any horse or pony that is destined for Show Jumping and want to regiser with BSJA must also have the silhouette completed by a vet.
Foals: legally, all foals should have a passport before they are 6 months old, or before they are moved from their place of birth permanently.  If using a CHAPS covering certificate, all foals should be registered before the end of the year of birth in order to gain verified parentage.  Applications received for foals after the end of the year of birth will be seen as late registrations, and as such would require DNA verification of parentage.  Any foal gotten by "artificial" means will require DNA verification of parentage.  It is a recommendation that foals should firstly be registered with the society that issued the covering certificate in order that the stallion is fully recognised and his studbook number and parentage verified.
Always ensure that you are using the correct and current forms!! 

Q.  Do I have to be a member to show in CHAPS classes?
A.  The only qualifier classes that are "closed" and are for our showing members and their CHAPS registered horses are our HOYS qualifiers.  All other qualifier classes are open to members and non-members alike.  However, showing membership and horse registration must be in place to take CHAPS Championship Show qualifiers, the qualifier card being issued with the membership and MUST without fail be signed in the ring by the judge at the time of qualifying.  CHAPS Winter Qualifiers and CHAPS/P(UK) Qualifiers give 14 days grace for anyone who qualifies, and these cards are awarded in the ring.  Follow the instructions on the cards to secure your place in the finals!  No ungraded stallion 4 years old and over is allowed to compete in any CHAPS class.  No qualifier card will be issued to a Junior - all horses must be registered in the name of an adult and, as both owner and rider/handler must be showing members to apply, cards will only be issued to adults.

Q. My horse already has a passport – how do I register it with CHAPS(UK)?

A. Again, use the Horse Registration Application Form, and follow the overstamp procedure as described on the form. It is illegal for horses to have more than one passport!  Overstamps take approximately 10 working days - a card will be issued to you as soon as the passport is received in the office which will act as a "temporary passport" for your horse.

Q. How do I get a passport for my horse?

A. By completing the Horse Registration Application form as described above – this will give you a passport

Q.  I've lost my horse's passport - what do I do?
A.  Your equine passport should be treated with the same care as you would treat your own!  However, if it should be lost or destroyed, then the registered owner (and only the registered owner) must inform CHAPS(UK) giving details of the horse in order that the original application can be traced.  A photograph of the horse must be forwarded (side on), and a fee of £50.00 should be forwarded with this declaration.  A duplicate passport can then be reproduced. 

Q.  How do I get covering certificates for my stallion?
A.  This is outlined in the Members Handbook.  Owners/managers of CHAPS graded stallions must be up to date members.  Covering certificates are year dated and numbered in order to keep strict track of them, and all stallion returns must be forwarded to Admin by the end of November of the year of covering.  Covering certificates cannot be issued retrospectively.  AI nomination forms are issued free of charge and should be used in conjunction with the covering certificate.
 

Q. How much …..?

A. All fees are laid out on the downloadable forms and on the "Prices At A Glance" page

Q. Can I register my appaloosa/spot/dun/palomino with CHAPS(UK)?

A. No – refer to homepage of this website for the definition of a coloured horse in line with CHAPS(UK) criteria

Q. I cannot get hold of CHAPS(UK) on the telephone

A. Admin office phone line is open between 10.30 a.m. – 2.00 p.m. on Mondays, and 9.30 a.m. – 12.30 p.m. Tuesday – Friday inclusive. Helpline is open between 6.30 p.m. and 9.30 p.m. Monday – Wednesday inclusive. Keep an eye on the website for notifications of when the offices may be closed for holidays, shows, etc., etc.. A list of council members is also shown on the website with their respective “job descriptions”, and may be contacted at any time with regard to any queries related to their particular field

Q. I have just bought a horse with a CHAP(UK) passport, how do I transfer the ownership?

A. All passports are provided with a transfer of ownership form. The more recent passports have this page fixed within, the older ones having a loose-leaf form accompanying them. This form must be signed off by the vendor before handing over the passport, and then the form, passport and fee submitted to CHAPS(UK) for administration.  This process will take approximately 10 working days, and on receipt of the passport at Administration, a card will be sent out to confirm which will serve as a "temporary passport" for your horse.

Q. How do I apply for a HOYS qualifier card?

A. HOYS qualifier cards must be held before entry into any CHAPS HOYS qualifier classes, and the reference number quoted on the entry form.  The reverse of the membership application form contains the fields that must be completed for the application of qualifier cards. Before applying, the owner must be a showing member and the horse registered with CHAPS(UK) – cards will not be issued without these fields being filled in.  No card will be issued to Junior members - by default they may not be the registered owner of any horse or pony with CHAPS(UK).

Q. I cannot download the forms on the website

A. Try saving the form before printing. If this does not work, please send an s.a.e. to CHAPS(UK) for hardcopies to be forwarded